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2019 AGM Notice

By November 16, 2019Club, News
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The UNSW Annual General meeting will be held at the The Juniors, Kingsford on 16th December 2019 commencing at 6:30pm.

In accordance with the UNSW FC constitution, all committee roles will be declared vacant at this meeting in accordance with our Constitution, which can be found on our website. UNSW FC would like to fill the general committee roles in 2020 according to functions necessary to running of the club. An outline of function and description of responsibilities is provided in Appendix A. If you would like to nominate for a role please email secretary@unswfc.com.au with the role you wish to nominate.
The Functions are as follows:

  • Community Engagement
  • Operations & Administration
  • Marketing & Promotions
  • Partnerships & Sponsorship

As per the clubs obligation as an Incorporated Association in NSW, the club will look to nominate and elect a Board of Directors for 2020. It was felt that the current clauses do not sufficiently meet this requirement and in discussion with UNSW Legal we have changed clause 15 to explicitly allow for the mechanism to appoint a Board of Directors. A vote will be called prior at the beginning of the AGM to pass this motion. The full clause is in Appendix B of this notice.

15. Appointment of Board of Directors
The main objective of the Board of Directors is to assist the executive and committee of the day in supporting the governance of UNSW FC by offering expert advice and consult on subjects such as; finance, operations, law, fundraising, strategic development and on any such projects that the executive requests. The Board of directors in collaboration with the executive committee of the day will determine the strategy, governance and operations of UNSW FC.

For your review is also the audited financial reports completed for FY19. If there are questions around the audited financials these may be asked during the time allotted at the AGM. This has been attached separately here.

The agenda for the AGM will be as follows:

  1. Attendance and Proxies (Secretary, Johana Vivanco)
  2. Welcome, introduction to the meeting and apologies for absence (President, Robin Chan)
  3. Vote on amendment to current Constitution
  4. President’s Report (President, Robin Chan)
  5. Treasurer’s Report (Treasurer, Sandra Strati)
  6. Opportunity for questions and discussion
  7. Election of 2019-20 Executive Committee
  8. Election of 2019-20 Committee
  9. Nominations for Board of Directors

Members who are unable to attend the specified date and time above may send proxy votes/nominations to the Club Secretary (secretary@unswfc.com.au). A form will be provided via email at request and on our website here prior to the meeting.

 

Appendix A

Appendix B

15. Appointment of Board of Directors
The main objective of the Board of Directors is to assist the executive and committee of the day in supporting the governance of UNSW FC by offering expert advice and consult on subjects such as; finance, operations, law, fundraising, strategic development and on any such projects that the executive requests. The Board of directors in collaboration with the executive committee of the day will determine the strategy, governance and operations of UNSW FC.

15.1. Nomination of Board Members
Members of UNSW FC may nominate person(s) to be a member of the Board of Directors at the Annual General Meeting.

Nominations will be called for as the last action of the Annual General Meeting;
(a) A person many be nominated by an existing member of the club
(b) A person many nominate themselves by written submission to the secretary no later than
10 days after the annual general meeting.

Members who nominate but have previously had disciplinary action taken against them or under investigation for any disciplinary measures are not eligible to nominate for the Board of Directors. This may be appealed and reviewed.
Non-members of the club may be elected for the position of the Board of Directors. A non- member may not nominate themselves and must be nominated by a current member of UNSW FC. The executive committee will respond no later than 14 days on whether the nomination is accepted. The executive committee reserve the right to reject nominations for the Board of Directors.

15.2. Appointment of Board Members
The executive committee may appoint up to 5 members to the Board of Directors, no later than 30 days after the annual general meeting. The executive committee must unanimously vote to accept nomination of members to the board. The appointment of a minimum of 3 board directors is required. The executive may later appoint board members in discussion with the current Board of Directors.

15.3. Meetings and Terms
The board shall meet quarterly or at times convened by the executive in special circumstances. A board
meeting will be validated if a majority (quorum) of directors are present. At the first board meeting a chair will be elected from amongst those present. Each director shall serve on a yearly basis (one term) on the UNSW FC Board of Directors. If a director is appointed outside the AGM, this term will still conclude at the next AGM.

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